Product Information Management: Spreadsheet Challenges
It might surprise many, but one of the most widely used tools in fashion isn't design software or a social platform — it's Excel. From organising inventory and managing samples to planning collections, spreadsheets are a staple. Yet despite their ubiquity, they're far from perfect.
Common Challenges of Spreadsheets
They're prone to errors — studies show nearly 90% of spreadsheets contain mistakes. Even a tiny error can cause significant setbacks, and managing large volumes across multiple files quickly becomes overwhelming, leading to miscommunication and data loss. So why are they still so widely used — and how can fashion companies move beyond them?
What is Product Information Management (PIM)?
A PIM system centralises all your product data, providing a single place to manage it — making work more efficient, faster and collaborative. A PIM collects data from multiple sources (ERP, PLM, CSV/XLSX, connectors) and manages technical, usage and emotional data, then enriches it with details and multimedia.
How PIM Solves Spreadsheet Challenges
1) Data Entry Errors
Manually entering data leads to errors, especially with many similar products. A PIM automates data entry, reducing human error and keeping information accurate across all platforms.
2) Duplicate Documentation
Separate spreadsheets per retailer cause duplication and discrepancies. A PIM centralises everything into a single source of truth, syncing updates across all channels.
3) Employee Continuity & Information Siloing
Relying on key employees for spreadsheets creates risk when they leave. A PIM ensures continuity by centralising data all team members can access.
4) Version Control & History
Spreadsheets lack version control, so data gets overwritten or lost. A PIM securely archives old data and ensures only the most current information is shared.
5) Information Security
Spreadsheets offer minimal security. A PIM lets you control who accesses, edits and shares product information, protecting sensitive pricing and details.
6) Lack of Product Context
Spreadsheets isolate data points. A PIM provides an intuitive, organised view of all product data, making it easier to analyse and optimise.
Final Words
Despite their versatility, spreadsheets bring data-entry errors, duplication and security risks. Adopting a PIM is a game-changer — addressing spreadsheets' inherent flaws while unlocking efficiency and collaboration.